Any destruction of hard copies should be done in a secure manner such as shredding. All destruction shall be in accordance with TxDOT Document Retention Policy. It is noted that the official copy of bridge inspection information resides electronically in the Bridge Inspection Management System. As historical hard copies are scanned and uploaded to the System the destruction of hard copies must only occur after the electronic copies are verified to be in place in the System. The document retention requirement for Bridge Inspection Information is the Life of the Asset plus 3 years. If hard copies are scanned, uploaded, and verified, the historical copies can be destroyed without waiting since the official copies are in the System. Refer any questions on this policy to the Bridge Inspection Program Manager.