Response and Notification Procedure

Districts are required to communicate on-system bridge-related emergencies that result in traffic restrictions lasting four or more hours to Administration, FHWA, Texas Department of Motor Vehicles (TxDMV), and Bridge Division. The DMV may need to reroute previously approved permitted vehicles depending on the extent of the closure. Districts should also follow this process to report off-system bridge-related emergencies when they are made aware of such incidents.
Email groups have been established that include the appropriate Administration, Bridge Division, and FHWA personnel. Include the following information and contacts:
  • Subject Line: Bridge Incident Notification – [Facility Carried] over [Feature Crossed] – [NBI#]
  • Structure number
  • Facility carried
  • Feature crossed
  • Date of damage
  • Approximate time of incident
  • Current status of bridge
  • Damage summary
  • Photos of damage
  • Actual Clearance (Include for over-height vehicular impacts only)
  • Signed Clearance (Include for over-height vehicular impacts only)
  • Estimated Load Height (Include for over-height vehicular impacts only)
To:
  • BRG_Notification (BRG_Notification@txdot.gov)
  • District Engineer
  • tx-fhwabridge@dot.gov
  • MCD_SizeWeight@TxDMV.gov (exclude for off-system bridge notifications)
  • MCD_Permit-Restriction@TxDMV.gov (exclude for off-system bridge notifications)
  • DMV_ENF_MC@TxDMV.gov (exclude for off-system bridge notifications)
The District Designee, along with maintenance personnel, will work together to fill out either the Bridge Incident Reporting Form (for vehicular impacts) or the Permit Restriction Application (for non-vehicular impacts). Provide the District Permit Coordinator the form for review and submission to TxDMV and Bridge Division. Events warranting an emergency response should be reported within 8 hours of the incident.