Bridge Division identifies upcoming Routine Bridge Inspections in each District and emails spreadsheets to the District Bridge Inspection Coordinators and Bridge Engineer showing the upcoming inspections and place-holder assignment of a firm or firms.

District Bridge Inspection Coordinator populates the spreadsheets and requests consultants in generic format, i.e. Consultant A, Consultant B, Consultant C, etc. and verifies the inspection dates in MM/YYYY format.

The top ranked consulting firm is assigned work first during the first cycle. Bridge Division schedules the bridges and assigns consultant based on schedule need, work availability, and funds available in each contract. Bridge Division then sends Identification of Contract Need and Justification for Consultant selection to Professional Engineering Procurement Services Division (PEPS).

Bridge Division creates work specification in AssetWise and assigns the assets to the selected consultant(s).

Bridge Division prepares a detailed Work Schedule with a termination date, number of bridges to be inspected by type, and sends the package to Consultant(s) to complete the Fee Schedule. At this point, the Consultant will determine if Sub-Providers will be required for the Work Authorization, depending on their capacity.

The Consultant liaises with the District Bridge Inspection Coordinator to agree/negotiate on Specified Rates and any Other Direct Expenses (ODEs).

The Consultant then completes the proposed fee schedule and returns it to Bridge Division.