7.3.2 Reporting Requirements
At or before contract execution, the contractor must submit the Contractor OJT Plan form to CIV. The plan shall specify how the contractor intends to satisfy its goal.
Should the contractor not have any individuals enrolled or undergoing training as indicated in the Contractor OJT Plan form, the following information must be provided to CIV:
- An updated Contractor OJT Plan form;
- A listing of recruitment sources used for minority, women, and disadvantaged individuals, such as minority, women, and disadvantaged community organizations, faith based organizations, Texas Workforce Commission, associations, and recruitment area newspapers;
- A copy of the applicant log that shows name of the applicant, gender, race/ethnicity, and date of application; and
- The Metropolitan Statistical Area(s) or other statistical defined area used for outreach and recruitment where the contractor’s project is located.
The contractor must submit the Federal OJT Program Enrollment Form to CIV within seven business days of its intent to assign trainees to the project and the training classification to be utilized.
The contractor must submit the Federal OJT Program Monthly Reporting Form to the applicable Area Office by the 10th of each month. A copy must also be submitted to CIV. If there are no hours worked during the month, zero hours should be reported. The certified payroll must reflect the trainee’s training classification and the actual number of hours training for that payroll period. Upon graduation or termination, include this information on the monthly report submitted. Additionally, reimbursement may be requested utilizing this form.
The contractor will utilize the appropriate forms as described herein to notify the Department of the termination of a trainee and the enrollment of a replacement trainee.
Copies of the Contractor OJT Plan form and the OJT reporting forms are located in
.