Table of Contents

Salaries and Fringe Benefits (100 & 200)

Enter subgrantee personnel wages and fringe benefits that have worked the grant for the reporting period.

All subgrantee employees listed on the RFR should be identified in the grant agreement.

Enter all required fields, identified with an “*”.

Attachments

To substantiate the expenditures listed on the RFR Salaries and Fringe Benefits budget page, a subgrantee must submit either:

1. a summary or list of documentation to support program salary and fringe expenditures on an RFR Outlay Detail sheet or

2. a Financial Statement from the subgrantee’s organization that shows all employee’s salaries and fringe benefits paid for the reporting period.

The Outlay Detail sheet or the Financial Statement should include:

a)Dates incurred

b)Employee name

c)Time worked

d)Salary Rate

e)Wages or salary paid

f)>Fringe Benefits paid

g)Date paid

h)Document type/Number

Each item must be clearly identified and all extensions and totals verified as correct.

Note: A project manager may request that all source documents including time sheets, invoices, and other records of costs incurred be submitted with the RFR.

Uploading Attachments

eGrants allows a subgrantee to upload attachments to RFRs the same way attachments were uploaded within the proposal.  To attach a document click the Browse” button, navigate to the location on your computer or on your network where the file is located, click the file you want to attach, and then click the Open button.

After entering information into the system, click the Save button.  When the page is saved, the document is uploaded to the server.  To view the document that was attached, simply click the link to the file.  If the document is changed before the RFR is submitted, the document must be deleted and reattached to the RFR.

Example - General TS Grant  RFR Salaries and Fringe Benefits

A subgrantee grant includes three employees that will work the grant. They are a project director, financial director and an administrative assistant. As there are three individuals, three (3) pages will have to be saved under Salaries and Fringe Benefits (100 & 200)

  1. Position/Title – Project Director
  2. Allocate the salary paid by placing amounts totaling the amount paid in the TxDOT (for reimbursement) or Match boxes under Salaries Amount (100).
  3. Allocate the fringe benefits paid by placing amounts totaling the amount paid in the TxDOT (for reimbursement) or Match boxes under Fringe Benefits Amount (200). 
  4. Don’t forget to save your work. Click on the Save button.

You will now need to click on the Add button to create another Salary and Fringe Benefits (100 & 200) page.

  1. Position/Title – Financial Director
  2. Allocate the salary paid by placing amounts totaling the amount paid in the TxDOT (for reimbursement) or Match boxes under Salaries Amount (100).
  3. Allocate the fringe benefits paid by placing amounts totaling the amount paid in the TxDOT (for reimbursement) or Match boxes under Fringe Benefits Amount (200). 
  4. Click on the Save button.

Note: After you save these two pages, a drop down box will appear at the top right (and bottom right) of your screen and will indicate that you have two pages saved, entitled Project Director and Finance Director. You can click on the items in the dropdown box to bring you back to that particular page.

You will now need to click on the Add button to create another Salary and Fringe Benefits (100 & 200) page.

  1. Position/Title – Administrative Assistant
  2. Allocate the salary paid by placing amounts totaling the amount paid in the TxDOT (for reimbursement) or Match boxes under Salaries Amount (100).
  3. Allocate the fringe benefits paid by placing amounts totaling the amount paid in the TxDOT (for reimbursement) or Match boxes under Fringe Benefits Amount (200).  
  4. Click on the Save button.