Table of Contents

Travel and Per Diem (300)

Enter proposed amounts for non-enforcement travel. Use the drop down box next to Description to choose the proposed travel expense.

Example: A subgrantee in the Austin area plans to send one employee to attend the Project Management Course (PMC) in Corpus Christi. The course is three days long and will require a hotel for three nights, travel expenses (mileage) and meals (per diem). As there are three separate travel expenses, three pages will have to be saved under Non-Enforcement Travel (300).
1. Description - select hotel Expenses in the drop down box
2. please explain to attend PMC in Corpus Christi
3. Unit price - $100 (Room not to exceed  GSA's federal domestic maximum per diem rates)
4. Quantity 3
5. Click on the Save button
6. Once saved the system will calculate the Total - $300
7. Allocate the $300 by placing amounts in the TxDOT and/or Match boxes (NOTE: The allocated amounts must equal the calculated total amount or you will receive the following error message: Total cost does not match total).
8. Click on the Save button.

You will now need to click on the Add button to create another Non-Enforcement Mileage (300) page.
1. Description select mileage in the drop down box
2. please explain to attend PMC in Corpus Christi
3. unit price .565 (state mileage rate)
4. Quantity 384 (192 miles from Austin to Corpus and 192 miles back to Austin)
5. Click on the Save button to calculate the total expense amount - $216.96
6. Allocate the $216.96 by placing amounts in TxDOT and/or Match boxes (NOTE: The allocated amounts must equal the calculated total amount)
7. Click on the Save button.

Note: After you save these two pages, a drop down box will appear at the top right of your screen and will indicate that you have mileage and hotels. You can click on the items in the dropdown box to bring you back to that particular page.

You will now need to click on the Add button to create another Non-Enforcement Mileage (300) page.
1. Description - select meals in the drop down box
2. please explain to attend PMC in Corpus Christi
3. Unit price - $36 ( GSA's federal domestic maximum per diem rates)
4. Quantity 3
5. Click on the Save button
6. Once saved the system will total the calculation Total - $108
7. Allocate the $108 in the TxDOT and/or Match boxes (NOTE: The allocated amounts must equal the calculated total amount)
8. Click on the Save button.

Note: Once saved, click on the Proposal Menu button. You will see that under Travel and per Diem, three pages have been saved and are named: Hotel Expenses, Meals and Mileage. You may click on any of the pages to bring you back to that page.