Registration and Title Bulletin #044-07

PURPOSE
To inform you that the Vehicle Titles and Registration Division (VTR) will electronically distribute information via a Texas Department of Transportation created and maintained Electronic Mailing List. Using e-mail to distribute information supports our mission to enhance customer service, improve efficiency, and reduce costs.

DETAILS
Effective November 26, 2007, we will use the VTR Electronic Mailing List to distribute Registration and Title Bulletins, general information, etc. exclusively. The electronic distribution of information will enhance our direct communication with county offices; expedite the receipt of information; and reduce paper, envelope and postage costs.

We have developed our Electronic Mailing List to allow multiple subscribers from each
county office. The number of subscribers in each county will be determined by the tax assessor-collector (TAC). There is no maximum. We believe multiple recipients are essential to ensure receipt and timely distribution of information within offices if the TAC is unavailable. This Electronic Mailing List is only intended for VTR distribution purposes and therefore, we request that messages, questions or comments not be posted by subscribers. Instead, please route your questions or comments through the Regional Offices.

Our Electronic Mailing List will serve as our primary method for distribution of information. To ensure there is not a break in the receipt of information and that your office receives all information distributed by VTR, we invite all TAC’s to subscribe and extend this subscription invitation to their employees. To make this process as easy as possible, everyone who is on the TACA e-mail list will be automatically subscribed to the VTR Electronic Mailing List.

In order to give everyone enough time to subscribe, we will continue to send VTR information via the TACA listserv until the above effective date. Upon the effective date, we will only use the VTR Electronic Mailing List to distribute VTR information.

COUNTY ACTION
Individuals not automatically subscribed may subscribe by using either of the following two methods:

Method One (easiest and fastest):

Visit our electronic mailing list and subscribe using the steps detailed on the Web page.

Method Two:

1. Create a new e-mail message.
2. In the “To” box, type “vtr-tac-request@dot.state.tx.us” without the quotation marks.
3. In the "Subject" box, type "Subscribe" without the quotation marks.
4. Leave the BODY OF THE MESSAGE empty (blank).
5. Send the message.
6. You'll receive a confirmation e-mail asking you to reply to the message or visit a Web page to confirm that you want to be added to this mailing list. If you choose to reply to the message, do not enter anything in the body of the e-mail.
7. Upon confirmation, you will receive a “Welcome to the "VTR-TAC" mailing list” message via e-mail.

To view the electronic version of this RTB, click on the link under “General information about the mailing list is at:” of your welcome message, then click on the link to the “VTR Electronic Archives” on the VTR Electronic Mailing List Web page.

We are working to make the VTR communication process more efficient. If you have any comments or suggestions about this process, please share your ideas with your local Regional Office.

We want to express our appreciation to the Tax Assessor-Collectors Association for allowing us to use their Listserv the last several months as we developed our own.

CONTACT
We appreciate your support and thank you for subscribing to the VTR Electronic Mailing List. If you have any questions or need additional information, please contact Gus Bernal at (512) 465-7917.

In some cases the Registration and Title Bulletins (RTB) contain attachments. If you require a copy of the original signed RTB and the attachments, please e-mail us and include the RTB number. Repeat requests are subject to charges in accordance with Open Record policies.