Precertification Data Collection System Instructions

1. Download the Precertification Data Collection System [self-extracting executable]
2. Print out Attachment A [pdf, 1 page, 11kb], Attachment B [pdf, 17 pages, 120kb], and Attachment C [pdf, 1 page, 11kb] for reference purposes.
3. Complete the firm general information section, which is titled Record Number 1 - General Information
4. Complete the firm experience section, which is titled Record Number 2 - Category Of Work Information and Firm Experience Information

• Although precertification is based on the employee projects, it is still necessary to provide the firm's information. It must be shown that a firm has the equipment to do the job and it is important to provide the rest of the information in the PDCSystem under general firm info, etc.
• The "precertification areas" folder must include, at a minimum, a list of all categories that are being applied for.

5. Complete the employee information section, which is titled Record Number 3 - Personnel Information And Experience

• A firm can not be precertified in any category unless that firm employs at least one person who is precertified in that category.
• Any employee who wants to be precertified must fill out the following four portions of the questionnaire:
  • Employee general information,
  • Personal certifications
  • Categories
  • Projects
• For individual names, enter the last name, first name and middle initial.
• For telephone and fax numbers, enter the three-digit area code first, followed by the seven digit number.
• For employees, the sections "Categories" and "Projects" MUST contain identical information pertaining to categories. Any categories that are listed under "experience by category" must also be in the "Projects" section and vice versa.
• Ten projects per employee may be submitted. Keep in mind that it is only necessary to meet the minimum requirements for the categories. Space in TxDOT's database is limited to 60 characters per line and five lines for project work descriptions. If you go over the limits of the database, you will need to resubmit the information. You must be to the point and you may abbreviate where possible.
• For "Previously Completed Projects", the project work description must include the firm or individual(s) previously completed experience. For projects that have not been completed, please indicate in the project work description what has actually been completed for the project to date. Precertification is based on previously performed experience, and not on what is anticipated to be performed for that project. Also, all "Previously Completed Projects" must include an estimated beginning and ending date. Demonstrate how you meet the minimum requirements for a category by describing the work performed on past projects, not the projects in general.
• Be sure not to use any phrases such as "see above", or "same". Because this is an application it is inappropriate for TxDOT to make any sort of judgment as to what you want in any portion of the document.

6. Double-check all information that is being submitted.
7. Submit Precertification Data Collection System application: Once you fill out the application for your firm and employees, click on the Generate Extract button located on the bottom of the first page of the program/application. This will put it in the flatfile.txt format. Save the flatfile.txt to your C drive and attach it to an e-mail to us. Be sure to identify yourself and provide a phone number.