Aircraft Use Procedures

The following steps are necessary to secure a flight on state-owned aircraft by government officials or state employees. For additional information, please call us at (512) 936-8900.

Procedures

1. The requesting agency should determine the need for the aircraft use.
2. The requesting agency should contact the Flight Services scheduling office.
3. The Flight Services scheduler will need the following information:
   • name of the requesting agency,
   • name and phone number of the agency contact,
   • date(s) of the trip,
   • destination(s) - Airports and FBOs if known,
   • required or preferred departure and arrival times, and
   • number and names of passengers (if available).
4. Unless a specific type of aircraft is requested, the scheduler will select the aircraft type based on the number of passengers, flight distance and aircraft availability.
5. The scheduler will provide an estimated cost of the flight, and the requesting agency must then decide if the trip is cost effective.
6. All flight requests are confirmed by the Flight Services scheduler as to departure time and aircraft tail number the day before the flight.
7. Passengers should arrive at the Flight Services facility (see Map) prior to the scheduled departure time.
8. After departure, passengers are requested to fill out the passenger manifest listing. Printed name, signature, agency and purpose of the trip are required.
9. Flight Services' pilots will fill out the destination cities, airports, times of arrivals and departures, passengers on each leg and total miles.
10. At the close of each month, agencies are billed for flights taken during that month.