Previously, TxDOT used a decentralized approach to buy printers. Individual offices selected devices and vendors. As a result, there was no consolidation of vendors and a proliferation of individual devices.
TxDOT recently launched a new print services strategy and is using a managed print services contract to consolidate all printer purchases and service with a single vendor. As a part of this initiative, the vendor will provide an optimization study that will determine the most efficient device "footprint" for each of TxDOT’s buildings department-wide.
This study is expected to translate to fewer individual devices and more shared devices, for an overall reduction in the number of printers and service required.
TxDOT has initially identified $1.6 million in cost savings annually. This is driven by improved pricing on devices, service and support supplies. The new print services strategy was launched in March 2013 with a phased roll-out across the department through July 2013.
In additional to the cost savings, this new strategy better aligns TxDOT's print services to TxDOT's sustainability goals.